NORTH HAVEN SOCIAL GOLF CLUB

 

CONSTITUTION & RULES (2016)

 

INDEX                                                                                                                                  

 

1.         NAME OF ASSOCIATION                                                                                    

2.         OBJECTIVES                                                                                                                        

3.         POWERS                                                                                          

4.         MEMBERSHIP          (Definitions)                                                                       

            Full Member

            Junior Member

            Associate Member

            Guest Members

            Temporary Member

            Honorary Member

            Patron

            Life member

5.         ELECTION OF NEW MEMBERS                                                                           

6.         NON FINANCIAL MEMBERS                                                                                

7.         RENEWAL OF MEMBERSHIP                                                                               

8.         RESIGNATIONS                                                                                                      

9.         EXPULSIONS                                                                                                           

10.       SUBSCRIPTION RATES                                                                                          

11.       THE MANAGEMENT COMMITTEE OF THE CLUB                                           

                                    President

                                    Captain

                                    Secretary

                                    Treasurer

                                    Committee Members

                                    Retiring Officers/Committee members

12.       CASUAL VACANCIES                                                                                        

13.       ELECTION OF OFFICERS AND MANAGEMENT COMMITTEE                      

14.       PROCEEDINGS OF THE COMMITTEE                                                                

15.       APPOINTMENT OF STAFF                                                                                                 

16.       GENERAL MEETINGS AND PROCEDURES                                                       

17.       AUDITORS                                                                                                                

18.       PLAYING RULES                                                                                                    

19.       SEAL                                                                                                                           

20.       INDEMNITY                                                                                                              

21.       VOTING RIGHTS                                                                                                      

22.       ALTERATIONS TO THE CONSTITUTION AND RULES                                   

23.       MEMBERS TO ABIDE BY CONSTITUTION                                                        

24.       DAMAGE TO PROPERTY                                                                                       

25.       DISSOLUTION OF THE CLUB                                                                               


NORTH HAVEN SOCIAL GOLF CLUB

CONSTITUTION & RULES (2011)

1.         NAME OF ASSOCIATION

                  The Club shall be called NORTH HAVEN SOCIALGOLF CLUB

2.         OBJECTIVES

 

            The objects of the Club are:

2.1             To provide facilities for the playing of golf and other sports and for recreational and social activities.

2.2             To do all things which the Club may consider desirable to promote the game and the playing of golf and the accommodation comfort and recreation of its members including the establishment and maintenance of residential accommodation.

2.3            To promote and engage in activities which foster the well being of the Club and its Members, and to establish any facilities which the Club or Committee of Management thereof deems necessary to fulfil such purpose.

 

2.4            The assets and income of the Club shall be applied solely in furtherance of its abovementioned objects and no portion shall be distributed directly or indirectly to the members of the Club except as bone fide compensation for services rendered or expenses incurred on behalf of the Club

 

3.         POWERS.

 

(a)             The Club shall have all the powers conferred by Section 25 of the AssociationsIncorporation Act 1985 as amended save and except such modifications and Exclusions as are herein specified.

(b)            The Club shall have the following powers in addition to and without limitation of any powers conferred by Law.

3.1            To purchase, take on lease, in exchange, or otherwise, any lands, buildings, easements, or property, real or personal, which may be required for the purpose of or conveniently used in connection with any of the objectives of the Club, and to sell demise, mortgage, give in exchange or dispose of the same or any part or parts thereof from time to time and to grant easements in, through over or upon any land and to acquire easements or other rights over any land.

3.2            To hire, employ, appoint, remove, retire, superannuate or control the management and administration of the property of the Club and to determine their wages, salaries or other remuneration, gratuities or pensions.

3.3            To promote and hold either alone or jointly with any other association, clubs or persons, golf meetings, competitions, and matches and to offer, give and contribute towards prizes, medals and other awards, and to promote and give support to dinners, balls, concerts and other entertainment.

3.         POWERS. (cont)

3.4            To establish, promote or assist in promoting or establishing and to subscribe to or become a member of or associated or amalgamated with any other association or club whose objectives are similar to the objectives of the club, or the establishment or promotion of which may be beneficial to the club, and to join or become a member of any authority, organisation, association or union controlling golf in South Australia for the time being.

3.5            To invest and deal with any monies of the Club upon such security and in such manner as may from time to time be determined by the Committee of Management.

3.6            To promote and hold either alone or jointly with other associations, clubs or persons, social, recreational or sporting activities.

3.7            To apply to any Government Department, Local Council, Statutory Authority or other similar agency for money, or resources of any kind whatsoever  including the grant of loans and buildings.

3.8            To borrow or raise money with or without the giving of security and particularly by the issues of or upon bonds, debentures, bills of exchange, promissory notes, or  securities of the Club or by mortgage or charge upon all or any part of the property of the Club.  All proposals for such power shall be submitted to a Special General Meeting of the Club and approval sought at such meeting.

3.9            To support and subscribe to any charitable institution or organisation.

3.10          All complaints must be in writing to the Secretary and dealt with by the Committee of Management.

3.11          All sub-committees formed by the Club will operate in accordance with procedures approved by the Committee of Management.

3.12          To publish periodicals, newsletters and other Club magazines.

 

 

4          MEMBERSHIP                    Definitions:

 

4.1             A FULL MEMBER is any person who has paid entrance and Club fees in full and who shall have full playing and voting rights and is subject to such conditions and restrictions as the Committee may from time to time impose.

4.2             A JUNIOR MEMBER is any person who has paid entrance and Club fees in full and is under eighteen (18) years of age on the 31st day of March each year and shall be subject to such conditions and restrictions as the Committee may from time to time impose

4.3             An ASSOCIATE MEMBER is any person, approved by the Committee who had paid the Club’s Associate Members Fee, in full, as a non playing golf member, thus allowing full voting rights and is subject to such conditions and restrictions as the committee may from time to time impose.

MEMBERSHIP        Definitions (cont)

 

4.4             A GUEST MEMBER is:

4.4.1          Any person participating in any competition with the North Haven Golf Club Incorporated.

4.4.2          Any person who has paid the required green fees at the Pro Shop, who shall be a Member for that day ONLY, have no voting rights and will be subject to such conditions and restrictions as the Committee may from time to time impose.

4.5             A TEMPORARY MEMBER shall be:

4.5.1          A person who is a temporary resident in South Australia, who has been appointed as a temporary Member by a resolution of the Committee passed and minuted, and who has complied with the conditions imposed by the Committee in making such appointment.

4.5.2          A person who is participating in a golf competition which is being conducted on the course of the Club with the permission of the Committee.

4.5.3          A member of an association, organisation or body which has been given permission to use the course of the Club by a resolution of the Committee passed and minuted.

4.5.4          A member of a golf club with which the Club has entered into a reciprocal agreement in respect of playing rights.

4.5.5          A person who has been permitted by a resolution of the Committee passed and minuted to use the course of the Club or the premises thereof in connection with the raising of funds for the benefit of golf or charitable purposes.

4.5.6         A person who is a member of another Golf Club who has been permitted to use the course of the Club and in respect of whom the appropriate green fee has been paid.

Unless the Committee by resolution determines otherwise, or in the terms of a reciprocal agreement provide otherwise the period of such temporary membership shall not extend beyond the day of the permit or the competition as the case may be.  Notwithstanding anything in this rule contained the Committee or its duly appointed representative shall have the right at any time and from time to time to refuse temporary membership and shall not be bound to give any reason for so doing.

4.6             A HONORARY MEMBERSHIP is any person who

4.6.1          On the recommendation of the Management Committee a Member may be nominated 30 days prior to an Annual General Meeting as an Honorary Member, for a designated period of time not exceeding ten years. Only one nomination can be proposed in a calendar year, and must be approved by 2/3rd majority of Members attending an Annual General Meeting.

4.6.2         An Honorary Member shall have all the privileges of a Club Member but shall not be liable to pay the annual subscription or other charges levies or calls payable by a Club Member.

4.         MEMBERSHIP        Definitions (cont)

 

4.7             PATRON

              A Patron shall be elected at each Annual General Meeting and shall have all the privileges of a Provisional Member but shall not be liable to pay the annual subscription.

4.8             A LIFE MEMBERSHIP is any person

4.8.1          On the recommendation of the Management Committee a Member may be nominated 30 days prior to an Annual General Meeting as an Life Member, Only one nomination can be proposed in a calendar year, and must be approved by 2/3rd majority of Members attending an Annual General Meeting.

4.8.2         Number of active playing Life Members shall not exceed 5

4.8.3          A Life Member shall have all the privileges of a Club Member but shall not be liable to pay the annual subscription or other charges levies or calls payable by a Club Member.

 

5.         ELECTION OF NEW MEMBERS

5.1            New Members are to be nominated and seconded in writing and elected at the discretion of the Committee.  The name of such candidate shall be posted on the notice board of the Club house at least 14 days prior to acceptance of membership.

5.2            The election of candidates shall be decided by a majority vote of the Committee.  The Committee shall have the power to refuse application for membership in their absolute discretion without giving reason.  Upon acceptance of membership the annual subscription and entrance fee shall be due and payable within 21 days of receipt of acceptance.  In default their membership lapses.

5.3            The allocation of playing rights to Full Members shall be left to the discretion of the Committee of Management with priority given to those who will participate in Club competitions.

6.         NON FINANCIAL MEMBERS

 

            No non-financial Member shall occupy any position of management in the Club.  Non-financial Members are decided at the discretion of the Committee.  Non-financial Members will not be allowed to participate in Club competitions or take a Club time slot and may be suspended for such period as the Committee shall decide, or expelled from the Club.  Any money due by such Member shall remain recoverable if necessary by legal proceedings.

 

7.         RENEWAL OF MEMBERSHIP

            Offer of renewal and category of membership shall be at the discretion of the Management Committee.

 

 

 

8.         RESIGNATION

 

            Any Member may resign from the Club by giving notice thereof in writing to the Secretary/Manager provided that all subscriptions and fees have been paid to the date of resignation.  All resignations should be received before the first day of March.

9.         EXPULSION

            Any Member whose conduct or absence in the opinion of the Committee is detrimental to the good of the Club may be summoned to appear before the Committee and the charge being proved may be expelled or suspended by a three-quarter (¾) majority of Management Committee Members present.

 

10.       SUBSCRIPTION RATES

            The subscription and joining fee of a Playing Member will be an amount to be announced by the first (1st) day of March each year.  The annual subscriptions shall be due and payable on the first (1st) day of March each year.  All subscriptions shall be paid by the thirty-first (31st) day of March.

 

11.       THE MANAGEMENT COMMITTEE OF THE CLUB

 

11.1           The management of the Club is vested in a Committee comprising the following officers: President, Vice President, Captain, Treasurer, and Secretary, all of whom shall be Club Members over the age of eighteen (18).

11.2           President:

                  The President shall be the Chairperson at the Annual General Meeting, Special Meetings and all Management Committee Meetings.  A Member elected by the Committee will deputise for the President when required.

11.3           Captain:

                  The Captain shall be the Chairperson at all Match Committee Meetings and attend to all matters pertaining to the playing of golf.

11.4           Secretary:

                  The Secretary shall ensure that minutes are kept of all proceedings at Annual General Meetings, Special General and Management Committee Meetings and shall produce such minutes whenever requested by the Committee.

                  The Secretary shall keep a register of the names and addresses of all Members of the Club and shall give at least fourteen (14) days notice in writing to all eligible Members of the time, place and agenda of the Annual General Meeting and all Special General Meetings.

 11.5          Treasurer:

            The Treasurer shall pay all accounts by cheque drawn on the Club banking account or in such other manner as the Committee shall from time to time direct.

11.       THE MANAGEMENT COMMITTEE OF THE CLUB (cont)

            The Treasurer shall pay all monies received into the banking account of the Club as the Committee shall direct and shall submit a statement of the Financial Affairs of the Club at each quarterly management committee meeting.

            The Treasurer shall submit a copy of the financial statement and balance sheet duly audited to the Committee at least fourteen (14) days before the Annual General Meeting.  A copy of the financial statement and balance sheet shall be available to all Members at or before the Annual General Meeting.

11.6           Committee Members:

                  The Members of the Committee shall hold office for two (2) years.

11.7           Retiring Officers/Committee Members:

                  All retiring Officers are eligible for re-election.

11.8           Ballot

                 At any Annual General Meeting the election of Office Bearers of the Club will be by secret ballot. All resolutions at a Special General Meeting will be determined by secret ballot.

12.       CASUAL VACANCIES

 

            Where a vacancy shall occur in any elected office between two Annual General Meetings, the Committee shall have the power to appoint an eligible Member to fill such vacancy until the next Annual General Meeting.  The vacancy shall then be filled by ballot for any unexpired term of that office.

13.       ELECTION OF OFFICERS AND MANAGEMENT COMMITTEE

13.1           Vacancies on the Committee arising by virtue of the expiry of the term of the Member shall be filled at an Annual General Meeting.

13.2           Each candidate for election shall be nominated in writing by a proposer and seconder who are Club Members over the age of eighteen (18) years.  The nomination shall specify the office, if any, for which the candidate is nominated and be endorsed with the consent of the candidate.

13.3           No person shall be nominated at any one time for more than one position of office.

 

13.4           The nomination shall be received by the Honorary Secretary/Manager at least fourteen (14) days before the Annual General Meeting.

13.5           A list of nominations received shall be posted on the notice board of the Club at least seven (7) days before the Annual General Meeting.

 

13.       ELECTION OF OFFICERS AND MANAGEMENT COMMITTEE (cont)

13.6           If no more candidates are nominated for any Committee position than there are vacancies the Chairman of the Annual General Meeting shall declare such candidates duly elected.

13.7           If more candidates are nominated than there are vacancies to be filled then the election shall be by ballot.

13.8           If insufficient nominations are received within the specified time for office bearing or committee member positions, the Chairman shall, at the Annual General Meeting, accept verbal nominations.

13.9           Only Members over the age of eighteen (18) years who are financial at the time of nomination may stand for any position.

14.       PROCEEDINGS OF THE COMMITTEE

14.1           The Committee shall meet at such times as it may determine but not less frequently than quarterly. In the absence of an alternate determination at the Club house.

14.2           Each Member of the Committee present at a meeting shall have one vote.  The Chairman of the meeting shall have a deliberative vote on all questions arising, and in the case of an equality of votes, a second or casting vote.

15.       APPOINTMENT OF STAFF

 

The Management Committee may appoint a Manager who shall be the Public Officer of the Club and other employees for the efficient control, conduct, administration and management of the Club upon such terms and conditions as determined by the Committee of Management. The Committee may from time to time appoint an Acting Manager and Public Officer during any absence of the holder of those offices.

16.       GENERAL MEETINGS AND PROCEDURES

16.1           At any Annual General Meeting or Special General Meeting twenty-five (25) Eligible Members shall form a quorum.  At any Committee Meeting sixty percent (60%) shall form a quorum.

16.2           The Chairman at all Annual General Meetings and Special General Meetings shall have a deliberative vote as well as a casting vote.

16.3           The financial year shall begin on the first day of February each year and the Annual General Meeting shall be held no later than the second week of May at such time and place as the Committee shall determine for the purpose of receiving Office Bearers Reports, Balance Sheets.

Statement of Accounts, Electing Officers and transacting any other business that may legally be brought forward.

16.4     The Committee may call a Special General Meeting at any time.  The Committee shall call a Special General Meeting on receipt of a requisition signed by not less than twenty (20) Eligible Members, who shall specify the subjects to be discussed at that meeting.

16.       GENERAL MEETINGS AND PROCEDURES (cont)

 

No subject shall be discussed at a Special General Meeting other than that specifically set out in the notice calling such meeting.  The meeting shall be held within twenty-eight (28) days of the receipt of the requisition.

 

17.                   AUDITORSs

            One or more auditors (who are not Members of the Committee) shall be appointed at the Annual General Meeting.  Such appointed auditors shall conduct an audit of the books and accounts of the Club annually and whenever so directed by the Committee.

18.       PLAYING RULES

 

            The Rules of Play shall be the Rules of Golf promulgated by the Rules Committee of the Royal and Ancient Club of St. Andrews except as they are modified by the By-laws and Local Rules of the Club.

 

19.       SEAL

 

            The Seal of the Club shall be under the control of the Committee and shall be affixed to a document only with the approval of the Committee.  The Seal shall be affixed in the presence of one Member of the Committee and the Secretary or such other person as may be appointed from time to time by the Committee to countersign any document to which the Seal is affixed.

20.       INDEMNITY

 

            The Club may indemnify any officer of the Club for legal expenses, fines or other costs incurred while acting in the official capacity of a Club Officer.  This indemnity shall be at the entire discretion of the Management Committee.

21.       VOTING RIGHTS

21.1           All Members over the age of eighteen (18) shall be entitled to vote at Annual General or Special General Meetings.

21.2           No proxy votes will be accepted at any Annual General Meetings.  Absentee votes for election of Officers will be accepted in writing, stipulating position, candidate and duly signed.

21.3           A Returning Officer to be appointed on the day if or when required shall conduct and supervise all ballots for the election of Officers and Committee persons.

21.4           At the request of any Eligible Member present a vote shall be by secret ballot.

 

22.       ALTERATIONS TO THE CONSTITUTION AND RULES

            Any amendments to the Constitution and Rules can only be made at an Annual General Meeting or Special General Meeting called for that specific purpose.  Any amendment must be in writing and received by the Secretary twenty-eight (28) days before such meeting.  Any amendment must be posted on the notice board at least twenty-one (21) days prior to the meeting and must be passed by two thirds (⅔) of the Members present.

23.       MEMBERS TO ABIDE BY CONSTITUTION

 

Every Member shall be deemed to have agreed to abide and be bound by the Constitution of the Club

24.       DAMAGE TO PROPERTY

 

No member shall take away from the Club any equipment or article the property of the Club. Any member breaking or damaging the property of the Club may be called upon by the Committee of Management to make good such damage.

 

25        DISSOLUTION OF THE CLUB

 

In the event of the Club being dissolved, the amount that remains after such dissolution and the satisfaction of all debts and liabilities shall be transferred to any Club with similar purposes which is not carried on for the profit or gain of its individual members

saintsll

PKH

Cliffs

Life style

 
 
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